80:20 Management Consulting

80:20 Management Consulting
part of the 80:20 Group

Wednesday, June 29, 2011

Document Control Part 2

Following on from my post yesterday about Document Control (sorry I ran out of time and didn't get to finish it).

My last tip was if you have to have a file path or location in your footer then you have a problem with your document control. 

To elaborate on that point, you need to set up a solid filing structure so that files are easily located. This includes the folder structure AND the naming protocol for your documents. 

You should try to stop employees having their own folders where everything just gets dumped and forgotten. Even if something is a work in progress it should be filed properly, marked as a draft in the file name and given a revision number.

I have a good example of a solid filing process but I'm not going to give away all of my secrets on here. If you have any questions about document control feel free to ask me in the comments section below.

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